Ready-to-use templates for busy HR teams
Free templates for policies, offer letters, checklists, forms, and more. Copy, paste, customise — no signup required.
Job Description Template
A comprehensive job description template covering role summary, responsibilities, qualifications, salary band, and what the company offers.
Job Application Form
A comprehensive employment application form collecting personal details, education history, work experience, skills, references, and certifications from candidates.
Candidate Evaluation Scorecard
A structured, weighted interview scorecard enabling consistent candidate evaluation across technical skills, problem-solving, communication, culture fit, and leadership.
Reference Check Form
A structured reference check questionnaire to verify candidate employment history, performance, work habits, and suitability through former managers or colleagues.
Background Check Authorization Form
A legally compliant consent form authorising the company to conduct pre-employment background verification including identity, criminal, education, and employment checks.
Standard Job Offer Letter
A formal full-time employment offer letter detailing compensation, benefits, start date, contingencies, probation terms, and at-will employment for new hires.
Internship Offer Letter
An internship offer letter with learning objectives, duration, stipend details, supervision structure, and intellectual property terms for student and graduate programmes.
Freelance / Contractor Agreement
An independent contractor agreement defining scope of services, payment terms, intellectual property ownership, confidentiality, termination rights, and legal provisions.
New Hire Information Form
A comprehensive data collection form capturing personal details, tax information, payroll preferences, emergency contacts, and employment verification for new employees.
Employee Onboarding Checklist (30-60-90)
A structured 90-day onboarding roadmap covering pre-boarding, orientation, integration, skill development, and confirmation milestones for new hires and managers.
First-Day Welcome Checklist
A detailed day-one checklist coordinating IT, facilities, administration, and team readiness to ensure every new hire has a seamless and welcoming first day.
Direct Deposit Authorization Form
An authorisation form enabling employees to securely route payroll deposits to one or multiple bank accounts with allocation preferences and verification fields.
Emergency Contact Form
A form for employees to designate primary and secondary emergency contacts along with optional medical information for workplace emergency preparedness.
Benefits Enrollment Form
A detailed benefits election form allowing employees to select health plans, insurance coverage, retirement contributions, and ancillary benefits with nominee designations.
Employee Handbook Acknowledgment Form
A formal acknowledgment confirming that employees have received, read, and understood the employee handbook and agree to comply with all policies contained within it.
Policy Acknowledgment Form
A general acknowledgment form for employees to confirm receipt and understanding of specific company policies with a comprehensive checklist for multiple policy documents.
Probation Confirmation Letter
A formal confirmation letter issued upon successful completion of the probation period, confirming continued employment and highlighting the employee's achievements.
New Hire Welcome Email Templates
A curated set of pre-boarding and early-employment email templates guiding new hires from offer acceptance through their first month on the job.
Employee Handbook Template
A comprehensive employee handbook covering company overview, employment policies, compensation, benefits, code of conduct, health and safety, and compliance.
Code of Conduct Policy
A formal code of conduct establishing ethical standards, professional behaviour expectations, conflict of interest rules, anti-bribery compliance, and reporting obligations.
Anti-Harassment Policy
A zero-tolerance policy prohibiting workplace harassment, discrimination, and retaliation with clear reporting procedures, investigation protocols, and corrective actions.
Equal Employment Opportunity Policy
A policy affirming the company's commitment to equal opportunity, diversity, inclusion, and reasonable accommodation across all employment practices and decisions.
Remote Work / Hybrid Policy
A comprehensive policy defining eligibility, expectations, workspace requirements, data security, and reimbursement guidelines for hybrid and fully remote employees.
IT & Social Media Usage Policy
A policy governing appropriate use of company IT resources, internet, email, social media presence, password security, and protection of digital assets and reputation.
Data Protection & Privacy Policy
A comprehensive data protection policy covering processing principles, lawful bases, data subject rights, retention, security measures, breach response, and third-party management.
Grievance Procedure Policy
A fair and structured grievance procedure enabling employees to raise workplace concerns informally or formally, with clear steps, timelines, and an appeals process.
Employee Referral Policy
A policy defining the employee referral programme including eligibility, step-by-step process, reward amounts by role category, and payment terms for successful hires.
Drug & Alcohol Policy
A policy prohibiting substance abuse in the workplace, outlining prohibited conduct, testing procedures, assistance programmes, and consequences for violations.
Leave Policy Template
A comprehensive leave policy covering annual leave, sick leave, casual leave, public holidays, parental leave, and other leave types with accrual and carry-forward rules.
Leave Application Form
A standard form for employees to submit leave requests with employee details, leave type, dates, reason, work coverage plan, and manager approval section.
PTO / Vacation Request Form
A simple paid time-off request form for quick vacation and personal day approvals with balance tracking and manager sign-off.
Sick Leave Self-Certification Form
A self-certification form for short-term sick leave absences without a doctor's note, capturing absence dates, reason, and manager acknowledgment.
Parental Leave Request Form
A form for employees to request maternity, paternity, or adoption leave with eligibility verification, expected dates, and benefits communication tracking.
Attendance & Overtime Policy
A policy defining standard work hours, attendance recording, lateness, overtime eligibility, compensation rates, and absenteeism consequences.
Timesheet Template
A weekly timesheet for tracking hours worked, breaks, overtime, and project allocation with employee certification and manager approval fields.
Shift Swap / Change Request Form
A form for employees to request shift changes or swaps with colleagues, capturing original and proposed shifts, reason, and mutual colleague consent.
Salary Structure Template
A template for defining salary components including basic pay, allowances, deductions, gross salary, net pay, and total cost to company with annual and monthly views.
Expense Reimbursement Policy
A policy defining eligible and non-eligible business expenses, spending limits, reimbursement submission process, approval workflows, and consequences for misuse.
Expense Report Form
A detailed form for employees to itemise and submit business expenses for reimbursement with date, category, description, amount, and receipt tracking.
Travel & Per Diem Policy
A policy for business travel covering booking procedures, transportation classes, accommodation standards, per diem rates, reimbursable expenses, and submission timelines.
Bonus / Commission Plan Template
A template for defining performance-based bonus or commission structures with metrics, weights, targets, payout calculations, eligibility, and payment schedules.
Compensation Change Authorization Form
A form to document and approve changes to employee salary, title, or compensation structure with current and proposed details, reason, and multi-level approvals.
Performance Review Self-Assessment Form
A self-evaluation form for employees to reflect on achievements, goal progress, areas for improvement, challenges, career aspirations, and feedback for managers.
Manager Performance Review Template
A structured review form for managers to evaluate employee performance against goals and competencies with ratings, strengths, development areas, and overall comments.
360-Degree Feedback Form
A multi-rater feedback form collecting input from peers, direct reports, and managers to provide a complete view of an employee's performance and collaboration.
Mid-Year Check-in Template
A lightweight mid-year review template for employees and managers to assess goal progress, wins, challenges, focus areas, and development needs before the annual review.
Performance Improvement Plan (PIP)
A structured plan to help underperforming employees improve with clear goals, timelines, manager support, check-in frequency, and defined outcomes.
Goal Setting (OKR) Template
An OKR template for setting and tracking team and individual goals each quarter with key results, alignment notes, and review dates.
Training Request & Approval Form
A form for employees to request training, certifications, or professional development with course details, costs, learning objectives, and approval workflow.
Resignation Letter Template
A template for employees to submit a formal resignation with notice period details, transition commitment, and gratitude while maintaining professionalism.
Exit Interview Questionnaire
A structured exit interview form to gather honest feedback from departing employees about their experience, reasons for leaving, and suggestions for improvement.
Exit Clearance Checklist
A multi-department clearance checklist ensuring all assets, access, and obligations are resolved before an employee's final departure from the company.
Equipment Return Acknowledgment Form
A form documenting the return of company property and its condition upon exit, with employee acknowledgment of missing or damaged items and potential deductions.
Full & Final Settlement Template
A settlement statement calculating all dues, deductions, and net amount payable on exit, including salary, leave encashment, gratuity, and asset recovery.
Experience / Relieving Letter Template
A letter confirming employment period, role, responsibilities, and a brief performance summary for exiting employees, serving as a reference for future opportunities.
Non-Disclosure / Post-Employment Obligations Reminder
A reminder for departing employees about ongoing confidentiality, non-disclosure, non-solicitation obligations, and cooperation expectations after employment ends.
Disciplinary Action / Warning Form
A formal record of disciplinary action including policy violation details, investigation summary, employee response, corrective action, and follow-up plan.
Incident Report Form
A form for documenting workplace incidents including accidents, injuries, near-misses, property damage, or security events with root cause and preventive measures.
Whistleblower / Complaint Form
A confidential form for employees to report misconduct, violations, or ethical concerns safely, with optional anonymity and supporting evidence documentation.
Return-to-Work Interview Form
A form for conducting a return-to-work discussion after a period of absence, assessing health status, work readiness, adjustments needed, and follow-up plan.