Ready-to-use templates for busy HR teams
Free templates for policies, offer letters, checklists, forms, and more. Copy, paste, customise — no signup required.
Job Description Template
A comprehensive job description template covering role summary, responsibilities, qualifications, salary band, and what the company offers.
Job Application Form
An employment application form collecting personal details, education history, work experience, skills, references, and certifications from candidates.
Candidate Evaluation Scorecard
A weighted interview scorecard for consistent candidate evaluation across technical skills, problem-solving, communication, culture fit, and leadership.
Reference Check Form
A structured reference check questionnaire to verify a candidate's employment history, performance, work habits, and suitability with former managers.
Background Check Authorization Form
A consent form authorising pre-employment background verification, covering identity, criminal, education, and employment checks.
Standard Job Offer Letter
A formal full-time employment offer letter detailing compensation, benefits, start date, contingencies, probation terms, and at-will employment for new hires.
Internship Offer Letter
An internship offer letter with learning objectives, duration, stipend, supervision structure, and IP terms for student and graduate programmes.
Freelance / Contractor Agreement
An independent contractor agreement defining scope, payment terms, IP ownership, confidentiality, termination rights, and legal provisions.
New Hire Information Form
A data collection form capturing personal details, tax information, payroll preferences, emergency contacts, and employment verification for new hires.
Employee Onboarding Checklist (30-60-90)
A structured 90-day onboarding roadmap covering pre-boarding, orientation, integration, skill development, and confirmation milestones for new hires.
First-Day Welcome Checklist
A detailed day-one checklist coordinating IT, facilities, administration, and team readiness to ensure every new hire has a seamless and welcoming first day.
Direct Deposit Authorization Form
An authorisation form letting employees route payroll deposits to one or more bank accounts, with allocation preferences and verification fields.
Emergency Contact Form
A form for employees to designate primary and secondary emergency contacts along with optional medical information for workplace emergency preparedness.
Benefits Enrollment Form
A benefits election form for employees to choose health plans, insurance cover, retirement contributions, and ancillary benefits, with nominee details.
Employee Handbook Acknowledgment Form
A formal acknowledgment confirming employees have received, read, and understood the employee handbook and agree to comply with the policies in it.
Policy Acknowledgment Form
An acknowledgment form for employees to confirm receipt and understanding of company policies, with a checklist covering multiple policy documents.
Probation Confirmation Letter
A confirmation letter issued on successful completion of probation, confirming continued employment and highlighting the employee's achievements.
New Hire Welcome Email Templates
A curated set of pre-boarding and early-employment email templates guiding new hires from offer acceptance through their first month on the job.
Employee Handbook Template
A comprehensive employee handbook covering company overview, employment policies, compensation, benefits, code of conduct, health and safety, and compliance.
Code of Conduct Policy
A code of conduct setting ethical standards, professional behaviour, conflict of interest rules, anti-bribery compliance, and reporting obligations.
Anti-Harassment Policy
A zero-tolerance policy on workplace harassment, discrimination, and retaliation, with reporting procedures, investigation protocols, and remedies.
Equal Employment Opportunity Policy
A policy affirming the company's commitment to equal opportunity, diversity, inclusion, and reasonable accommodation across all employment decisions.
Remote Work / Hybrid Policy
A policy defining eligibility, expectations, workspace requirements, data security, and reimbursement for hybrid and fully remote employees.
IT & Social Media Usage Policy
A policy governing use of company IT resources, internet, email, social media presence, password security, and protection of digital assets.
Data Protection & Privacy Policy
A data protection policy covering processing principles, lawful bases, data subject rights, retention, security, breach response, and third parties.
Grievance Procedure Policy
A structured grievance procedure letting employees raise workplace concerns informally or formally, with clear steps, timelines, and an appeals process.
Employee Referral Policy
A policy defining the employee referral programme — eligibility, the process, reward amounts by role category, and payment terms for successful hires.
Drug & Alcohol Policy
A policy prohibiting substance abuse in the workplace, outlining prohibited conduct, testing procedures, assistance programmes, and consequences for violations.
Leave Policy Template
A leave policy covering annual, sick, casual, public holiday, and parental leave, with accrual, carry-forward, and application rules.
Leave Application Form
A standard form for employees to submit leave requests with employee details, leave type, dates, reason, work coverage plan, and manager approval section.
PTO / Vacation Request Form
A simple paid time-off request form for quick vacation and personal day approvals with balance tracking and manager sign-off.
Sick Leave Self-Certification Form
A self-certification form for short-term sick leave absences without a doctor's note, capturing absence dates, reason, and manager acknowledgment.
Parental Leave Request Form
A form for employees to request maternity, paternity, or adoption leave with eligibility verification, expected dates, and benefits communication tracking.
Attendance & Overtime Policy
A policy defining standard work hours, attendance recording, lateness, overtime eligibility, compensation rates, and absenteeism consequences.
Timesheet Template
A weekly timesheet for tracking hours worked, breaks, overtime, and project allocation with employee certification and manager approval fields.
Shift Swap / Change Request Form
A form for employees to request shift changes or swaps with colleagues, capturing original and proposed shifts, reason, and mutual colleague consent.
Salary Structure Template
A template for defining salary components — basic pay, allowances, deductions, gross, net pay, and total cost to company, in annual and monthly views.
Expense Reimbursement Policy
A policy defining eligible and ineligible business expenses, spending limits, the reimbursement process, approval workflows, and misuse consequences.
Expense Report Form
A detailed form for employees to itemise and submit business expenses for reimbursement with date, category, description, amount, and receipt tracking.
Travel & Per Diem Policy
A business travel policy covering booking, transport classes, accommodation standards, per diem rates, reimbursable expenses, and submission timelines.
Bonus / Commission Plan Template
A template for performance-based bonus or commission structures with metrics, weights, targets, payout calculations, eligibility, and payment schedules.
Compensation Change Authorization Form
A form to document and approve changes to salary, title, or compensation structure, with current and proposed details, reason, and multi-level approvals.
Performance Review Self-Assessment Form
A self-evaluation form for employees to reflect on achievements, goal progress, areas to improve, challenges, career aspirations, and manager feedback.
Manager Performance Review Template
A review form for managers to evaluate performance against goals and competencies, with ratings, strengths, development areas, and overall comments.
360-Degree Feedback Form
A multi-rater feedback form collecting input from peers, direct reports, and managers to provide a complete view of an employee's performance and collaboration.
Mid-Year Check-in Template
A lightweight mid-year review for employees and managers to assess goal progress, wins, challenges, focus areas, and development needs.
Performance Improvement Plan (PIP)
A structured plan to help underperforming employees improve with clear goals, timelines, manager support, check-in frequency, and defined outcomes.
Goal Setting (OKR) Template
An OKR template for setting and tracking team and individual goals each quarter with key results, alignment notes, and review dates.
Training Request & Approval Form
A form for employees to request training, certifications, or professional development with course details, costs, learning objectives, and approval workflow.
Resignation Letter Template
A template for employees to submit a formal resignation with notice period details, transition commitment, and gratitude while maintaining professionalism.
Exit Interview Questionnaire
A structured exit interview form to gather honest feedback from departing employees on their experience, reasons for leaving, and suggested improvements.
Exit Clearance Checklist
A multi-department clearance checklist ensuring all assets, access, and obligations are resolved before an employee's final departure from the company.
Equipment Return Acknowledgment Form
A form documenting the return of company property and its condition on exit, with employee acknowledgment of missing or damaged items and deductions.
Full & Final Settlement Template
A settlement statement calculating all dues, deductions, and net amount payable on exit, including salary, leave encashment, gratuity, and asset recovery.
Experience / Relieving Letter Template
A letter confirming employment period, role, responsibilities, and a brief performance summary for exiting employees, for use as a future reference.
NDA & Post-Employment Obligations Reminder
A reminder for departing employees of ongoing confidentiality, non-disclosure, non-solicitation, and cooperation obligations after employment ends.
Disciplinary Action / Warning Form
A formal record of disciplinary action including policy violation details, investigation summary, employee response, corrective action, and follow-up plan.
Incident Report Form
A form for documenting workplace incidents — accidents, injuries, near-misses, property damage, or security events — with root cause and preventive measures.
Whistleblower / Complaint Form
A confidential form for employees to report misconduct, violations, or ethical concerns safely, with optional anonymity and supporting evidence documentation.
Return-to-Work Interview Form
A form for conducting a return-to-work discussion after a period of absence, assessing health status, work readiness, adjustments needed, and follow-up plan.