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Offboarding
Experience / Relieving Letter Template
A letter confirming employment period, role, responsibilities, and a brief performance summary for exiting employees, serving as a reference for future opportunities.
EXPERIENCE & RELIEVING LETTER
Date: [Date]
To Whom It May Concern,
This is to confirm that [Employee Name] was employed with [Company Name] from [Start Date] to [End Date].
During their tenure, [Employee Name] served as [Job Title] in the [Department] department. Their key responsibilities included:
• [Responsibility 1]
• [Responsibility 2]
• [Responsibility 3]
• [Responsibility 4]
[Employee Name] demonstrated [key strengths — e.g., strong analytical skills, leadership, dedication] and made valuable contributions to the organisation, including [specific contribution or project if appropriate].
We confirm that [Employee Name] has completed all exit formalities and has no outstanding obligations with the company as of the date of this letter. They are relieved from their duties effective [End Date].
We appreciate their contributions and wish them the very best in their future professional endeavours.
Sincerely,
[HR Manager Name]
[Title]
[Company Name]
[Seal]
EMPLOYEE ACKNOWLEDGMENT
I confirm receipt of this letter.
Signature: _______________________ Date: _______________________